Finding values in the words we write
Document review is an essential activity for effective communication
The written word plays a crucial role in how we communicate with others. Whether it’s a letter, newsletter, memo, or policy document, every paragraph we write carries meaning and conveys our values. That is why it is essential to have a clear understanding of the messages we are conveying both internally within our workplace and externally with our stakeholders and those whom we serve. At the Values Hub we know that communication is powerful, and it is with our words that we express and live-out the values that matter most in our lives as individuals and in our workplaces.
We started to ask ourselves, “how might we create an automated process to support those who work with written communication so that they can easily review their documents and identify the values embedded within their written content?” We decided to create a tool that would easily, accurately, and affordably review the documents are used in the workplace to communicate with both internal colleagues and external stakeholders. We call the tool DocuMyne – mining documents for values.
DocuMyne provides a powerful process for identifying the values embedded within the words we write. By utilizing cutting-edge technology and content analysis, DocuMyne offers a comprehensive solution for uncovering the underlying values present in our written communications. This innovative tool allows organizations to gain valuable insights into their messaging and develop strategies to ensure that written words align with their shared values.
By using DocuMyne, businesses, charities, volunteer groups, and anyone who communicates using written words can enhance their communication efforts by ensuring that they are consistently portraying their desired values. This not only helps maintain brand integrity but also fosters trust and credibility among employees, customers, and other stakeholders.
Every era in human history has considered the content and messaging of the written word. In an increasingly interconnected world where effective communication is paramount, leveraging tools like DocuMyne can significantly impact how organizations shape their messaging.
By understanding the values inherent in our words, we can create more meaningful connections with others and foster a positive work environment built on transparency and authenticity.
DocuMyne is an essential resource for adjusting and realigning key messaging
Aligning written content with shared values is a challenge many businesses face, and can be a time-consuming, frustrating, and at times, difficult to know where to begin. It can be difficult to identify gaps and make necessary changes to ensure consistency and authenticity. Misalignment between written words and espoused values can lead to confusion, mistrust, and in a world where people make instant decisions – lost revenue or opportunities to serve others.
Consider the following types of workplace documents, and the kinds of output a document review should provide you and your communications leadership team.
| Document Type | Document Examples | Output |
|---|---|---|
| Public-facing Communications | Newsletters Website Blogs and Articles | Identify gap between expected values and expressed values in client-facing communications. |
| Policies and Procedures | Internal Policies External Client Policies Procedural Documents | Opportunity for exploring policy and procedure that define processes and concern for human relationships. |
| Internal Communications | Memos Emails HR Manuals Agreements | Promote a workplace environment where humans are supported and nurtured through internal communications that reflect shared values. |
How does DocuMyne support insight into shared values?
Here’s a synopsis of how the process works:
- Identify the document(s) you want reviewed, and send the documents to the Values Hub. (We understand confidentiality so your document(s) are handled with utmost care and trust.
- We put your documents into our software and work our magic behind the scenes.
- You receive a file that you can share with your leadership team that enables you to do a “deep dive” into the values that are associated with the content provided.
- View the content by single document, a few documents, or the entire collection
We are available to meet and discuss the messaging of the collection and discuss how you may wish to make revisions to communicate more powerfully and in alignment with the values you share as a workplace.
Send…
…us the documents to review
- It’s up to you to decide which documents we should review
- Let’s have a conversation about the documents which are essential for ensuring your workplace is well-represented in writing
Reflect…
…on the values in the documents
- DocuMyne will identify the values in the documents you share
- Through conversation with a skilled Values Hub practitioner, you can design the work needed to close the gaps between your workplace values and the messages communicated
Align…
…messages with your shared values
- Develop and implement a plan to adjust the messages to align with your shared values
- These are essential steps to ensure your organization is presenting itself both to internal colleagues and externally to your stakeholders and those served by the workplace
DocuMyne serves as an valuable resource for organizations seeking to align their written communications with their shared values. By harnessing this process for identifying values in the words we write at work, organizations can elevate their messaging strategies and establish themselves as leaders in effective communication.
If you want to start a conversation about how the Values Hub and DocuMyne can support you at work, or a client with whom you are working, please reach out.